Delivery and Returns

What is the cost of delivering my order?
When will the order be dispatched?
How will my order be dispatched? 
Out-of-stock items
Order discrepencies
Returns
Exceptional items

 What is the cost of delivering my order?
There is a standard charge of £3.95 (including VAT) towards postage and packing per UK home or BFPO delivery address for each order. For Channel Islands the charge is £4.50 per delivery address.

Overseas orders
Deliveries will be charged on an individual basis according to weight, size and country to be delivered to (minimum cost £4.50).  A £0 postage charge when you place your order indicates that a postage price will be emailed to you for approval.

In some circumstances additional postage brokerage fees are sometimes incurred local to you, in addition to the postage courier fees agreed.  We have no control over these charges.

Please note if you order goods from our website for delivery outside the UK they may be subject to import duties and taxes.  We have no control over these charges.  For further information please contact your local customs office before placing your order.

PO Box addresses can be used for small packets only.  Non PO Box addreseses must be given for larger parcels.

If you are using a UK based shipping company to dispatch your order overseas we advise that you quote any account details you have with the company on the first line of your address.  It would also be helpful if you could forward on a copy of your order confirmation email to OverseasOrders@girlguiding.org.uk and specify the account number that needs quoting on your order. 

Please note UK VAT charges will be applicable to any orders delivered to a UK address and then taken out of the country by either a shipping company or personal courier.  If export paperwork is provided to Trading for an order once it has been shipped abroad VAT can be refunded to the relevant account. 

When will my order be dispatched?
Once we have received your order we do our best to ensure your goods are dispatched from our warehouse within four working days. If you place your order over the weekend or on a public holiday, we will begin processing it on the next working day.

Goods will normally be dispatched within four working days. Please allow up to a further three working days for delivery for orders within the UK. However, at busy times such as September and October your delivery may take a little longer.

Orders dispatched outside the UK will take longer depending on your agreement to postage charges and transport logistics.

How will my order be dispatched?
Small orders are sent out by Royal Mail letter post.  With the exception of the small orders sent by Royal Mail letter post, all deliveries must be signed for.

 It may be beneficial to arrange delivery to an address where this will be easier to obtain, such as a place of work or neighbour.

 If signed for delivery is not possible the carrier will leave a card that gives the following options:

  1. Customer to contact the carrier directly to arrange another delivery date.
  2. Customer to collect from the carriers nearest local site
  3. Customer to agree with the carrier to leave the delivery in an appropriate safe place

 If Option 3 is selected please note that:

  • this is an arrangement between the customer and the carrier. Girlguiding cannot be held responsible for any consequent losses and
  • the carrier reserves the right to withhold the option for unsuitable consignments or places.

 In the unlikely event that goods are returned to Girlguiding because delivery has not been possible you will be contacted by Girlguiding to obtain instructions for the order:-

  • If re delivery is required you will be re charged postage
  • If cancellation is required you will receive a full refund including the original postage charge
  • If contact cannot be made within 5 working days ( Monday-Friday) the order will be cancelled and you will receive a full refund including the original postage charge
  • A customer re order will need to be placed if the goods are still required

If you have a query regarding delivery of your order, check our FAQs and if this does not answer your query, please email us or call our Customer Services team on 0161 941 2237.

Out-of-stock items
If any of the items you order are out of stock or no longer available after you have placed your order, we will contact you to let you know. If you have ordered several items and only part of the order is unavailable, we will dispatch the rest of the goods as normal, and your delivery note will then show the out-of-stock item as ‘to follow’. When stock becomes available it will automatically be sent to you postage free. Where goods are not available in a reasonable period you will be asked to re-order. ‘To follow’ orders may be cancelled by you at any time. For more details, please see our terms and conditions.

Order Discrepencies
Claims for shortages or damage(s) must be made in writing or email and received by Girlguiding within 7 days of delivery of the goods.

 Returns
Girlguiding Trading Service sells only products that we believe to be of exceptional quality and we hope that you are happy with the items you receive from us.

We understand that there may be situations where you feel unhappy with the items delivered to you and we offer a full refund or exchange policy.

If you are not absolutely satisfied with your purchase, or if you order a garment that proves to be the wrong size, you can  return it to us for an exchange or refund within 14 days of receiving it, provided you have told us within a reasonable time of receipt of the goods.  We will be happy to exchange it, credit your account or provide you with a refund (excluding postage). Please see our terms for more information about and eligibility for returning goods.

Exceptional items
There are a few items that we are unable to exchange or refund unless they are faulty. These exceptions are:

  • goods made to your specifications or which have been personalised for you
  • audio or video recordings which have been unsealed by you
  • newspapers, periodicals or magazines.

You are responsible for the cost of returning any goods to us for exchange or refund, except in cases of faulty, damaged or wrongly supplied goods.   If your product has unfortunately arrived smashed, please don't try to return it - just contact us to discuss what to do next by emailing returns@girlguiding.org.uk or by phoning 0161 941 2237. 

Please use suitable packaging appropriate to the size of the returned item.  We recommend that you obtain a certificate of postage when you return the goods. 

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